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Blossomfield

Infant and Nursery School

'Blossom at Blossomfield'

Minutes of fgb meeting March 2018

 Minutes of the Statutory Meeting of the Board Of Governors at Blossomfield

Infant & Nursery School on Wednesday 28 March 2018 

 

Present:                Mrs L Bosley (Chair of Governing Body) (LB), Mrs B Farkas

(Headteacher) (BF), Mrs S Church (SC) , Mrs D Rothwell (DR), Mrs C Bywater (CB), Mr T Tiwana (TT), Mr Stuart Hughes (SH), Mrs Annette Mackenzie (AM)

Apologies:             

Absent without     Mrs L Orme (LO), Mr J Shaw (JS)

Apologies:              

In Attendance:        Mrs P Atkinson (Business Manager) (PA), Mrs K Morrison (KM) (Deputy

Headteacher), Ms Deborah Yardley (Clerk to The Governing Body) (DY)

 

The meeting opened at 6pm and was quorate throughout (8 governors reducing to 6 for item 15)

 

 

 

Agenda Item

 

Supporting Documents

3

Minutes from the previous meetings – 22 November 2017

 

5

Draft Minutes of Resources Committee Meeting of 14 March 2017

 

Budget notes 2018/19

 

School Fund Accounts

 

Budget 2018/19

 

SDP Costings 2018/19 – Premises

 

SDP Costings 2018/19 – Summary

 

Budget Share 2018/19

 

Pupil Support Budget 2018/19

 

Solihull School Funding 2018/19

 

Outturn Statement 2017/18 as at Feb 2018 – School

 

Outturn Statement 2017/18 as at Feb 2018 – Blossomfield Childcare

 

SFVS Assessment Form

 

6

Training records for Autumn term 2017

 

SMBC Governor Training programme details for 2018/19

 

7

Accessibility Policy & Plan

 

Separated Parents

 

8

Report of the Head Teacher

 

Blossomfield Childcare Report

 

Child Protection / SEN report

 

Curriculum Reports

 

CPD Record

 

9

Minutes of Teaching and Learning Committee Meeting of 7 February 2018

 

10

Chair’s Actions

 

 

 

 

Minute Item

Outcomes

2.2

 

 

 

The minutes of the meetings held on 22 November 2017 were approved and signed by the Chair as a true and accurate record of the meeting.

 

Minute ref: BFGB280318.1

 

2.4

The SFVS Assessment was approved by governors.

 

Minute ref: BFGBM280318.2

 

Governors approved the 2018/19 school budget which was signed by the Chair.

 

Minute ref: BFGBM280318.3

 

Governors approved the 2018/19 Blossomfield childcare budget which was signed by the Chair.

 

Minute ref: BFGBM280318.4

 

Governors approved the increase in the Blossomfield Childcare hourly rate from £4.75 to £5.

 

Minute ref: BFGBM280318.5

 

The School Fund Accounts were accepted by the Board of Governors.  

 

Minute ref: BFGBM280318.6

 

2.5

Each governor to provide a brief summary advising of activities they had undertaken with their link teachers and the training they had attended.  

 

Minute ref: BFGBM280318.7

 

The Clerk to update the website to reflect the new link governor responsibilities.

 

Minute ref: BFGBM280318.8

 

The Clerk to book governors on the agreed training courses (done).

 

Minute ref: BFGBM280318.9

 

2.7

The Accessibility Policy and Plan and Separated Parents policies were adopted by governors.

 

Minute ref: BFGBM280318.10

 

2.8

AM and SH to read the Keeping Children Safe in Education and complete Prevent training. The certificate produced following the online Prevent training must be forwarded to the Headteacher to retain on file.

 

Minute ref: BFGBM280318.11

 

2.11

The Chair to write to Martin Johnson to see whether he is available w/c 2 July to

 

open the new building.

 

Minute ref: BFGBM280318.12

 

2.12

The Clerk to update the website to reflect the updated governor details, the new link governor responsibilities, and the updated governing body membership and PI register.

 

Minute ref: BFGBM280318.13

 

2.14

Governors approved and adopted the SMBC Data Protection Policy.

 

Minute ref: BFGBM280318.14

 

 

 

2.1

Welcome and Apologies for Absence

 

The Chair welcomed everyone to the meeting.  No apologies had been received from JS or LO. 

 

2.11

Declaration of Pecuniary Interests 

 

There were no changes to any declared interests or new declared interests.

 

2.2

Minutes of Meeting held on 22 November 2017

 

The minutes of the meeting held on 22 November 2017 were approved by governors as a true and accurate record of both meetings and were signed by the Chair.

 

2.3

 

Matters Arising from the Minutes

 

There were no matters arising.

 

2.4

Resources Committee Report

 

The draft minutes of the Resources Committee held on 14 March 2018 had been circulated to governors and were duly noted.

 

SFVS Approval

 

Governors were advised that the Resources Committee had prepared a draft of the SFVS which needed to be submitted by 31 March 2018.  The SFVS Assessment had been sent to governors with the meeting papers and was approved by governors and signed by the Chair of Governors to receive the Local Authority by 31 March 2018.

 

Budget 2017/18 Update

 

Governors reviewed the 2017/18 Outturn Statements as at February 2018 for both the School and Blossomfield Childcare.

 

Budget 2018/19 Approval

 

 

 

Governors had been sent comprehensive documentation relating to the 2018/19 budget. The Business Manager outlined the budget process which had involved meetings with SLT, the Chair of Resources Committee and the SMBC Finance Officer.  There had also been a detailed discussion at the last Resources Committee meeting.  Governors reviewed the budget notes and the budget papers which had been sent to them in advance of the meeting.

 

Governors noted the detail regarding staffing.  The absence insurance policy had been revised to include lunchtime supervisors and the Site Manager.  There had been a change to the accrual process which simplified year end.

 

Governors were advised that the school website would be updated and the Resources Committee had selected Primary Site as the provider.  They were the market leader and met all the requirements the school had set.

 

In addition, the 2018/19 budget included provision for smart board interactive screens to be installed in KS1 and 6 PCs to run them.  The securing of the main entrance and an electronic visitor signing in package were also included in the 2018/19 budget.   

 

Governors noted that there had been a fall in the budget share since 2014/15 which totalled £300 per pupil.  During this time there had been increases in national insurance, pension contributions and the apprenticeship levy.

 

Nursery funding was received from SMBC at the rate of £3.90 per hour.  This contrasted with the Blossomfield Childcare rate for attending the before / after school club at £5 per hour.  £4k income was received from lettings.

 

Governors noted that there would be a £5k transfer from Reserves and expenditure from the devolved capital budget.

 

Governors approved the 2018/19 school budget which was signed by the Chair.

 

Governors then reviewed the 2018/19 Childcare budget and associated notes. Income had been estimated based on current pupil numbers.  The Headteacher confirmed that the numbers of children attending for 30 hours per week had been capped based on the square footage of the Childcare room.

 

Governors noted that Blossomfield Childcare would not be open on inset days to enable staff to attend training.  Governors approved the increase in the Blossomfield Childcare hourly rate from £4.75 to £5.

 

Governors were advised that the current level of nursery funding was insufficient and not sustainable. Effectively the before and after school club subsidised wraparound.  Compared to other nurseries, Blossomfield was in a very strong position with

Blossomfield Childcare contributing £54k to the school budget.  Any profit generated would be reinvested to upgrade the premises and resources at a progressive rate.

 

Governors thanked the School Business Manager for the huge amount of work that she had undertaken and for the comprehensive reports and notes prepared.  Governors approved the 2018/19 Blossomfield childcare budget which was signed by the Chair.

 

 

 

The School Fund Accounts were accepted by the Board of Governors.  The auditor, Peter Bosley was thanked for carrying out the audit so promptly.

 

 

2.5

Governance

 

Parent Governor Appointment

 

This has been minuted as a Confidential Minute.

 

Confirmation of Governor Responsibilities as Link Governors

 

The following responsibilities were agreed:-

 

TT – Chair of Resources, Link Gov for Maths & KS1, Headteacher’s Performance

Management

CB – Chair of Teaching & Learning, Link Gov for EYFS, English & PE

LB – Chair of Governing Body, Link Gov for PP, SEND, Music, Headteacher’s

Performance Management and Clerk to Governors Performance Management

JS – member of Resources Committee, member of T&L, Link Gov for Computing, DT & Art

SH – member of Resources Committee, member of T&L, Link Gov for H&S, Science, ECO

AM – member of Resources Committee, member of T&L, Link Gov for Humanities

SC – member of T&L Committee, Building Project, Parent Partnership

DR – member of T&L Committee

 

It was agreed that link governors should discuss progress against the School Development Plan.  Email was the preferred method for communicating with teachers and ideally each link governor should visit the school once a term by prior agreement with the Headteacher.  

 

The Chair requested each governor to provide a brief summary advising of activities they had undertaken with their link teachers and the training they had attended.  The Headteacher suggested that email responses from teachers could be used as part of the governor report.

 

The Clerk would update the website to reflect the new link governor responsibilities.

 

Governor Training

 

The following governor training was agreed:-

 

6, 13 & 20 September 2018 - New Governors training programme – AM and SH to attend

  1. June 2018 – Clerk’s Briefing – DY to attend
  2. June 2018 – Chair’s Briefing – LB to attend
  1. May 2018 – Data Protection / FPO – CB, AM and SH to attend
  2. June 2018 – Equality & Diversity -  AM to attend

5 June 2018 – Preparing for Ofsted – CB to attend

5 July 2018 – Pupil Premium – LB and CB to attend

26 June 2018 – Leadership & HT Performance – TT to attend

 

The Clerk to book governors on the above courses (done).

 

 

 

Training Records

 

The Autumn term training records were noted.

 

 

2.6

 

GDPR and Freedom of Information

 

The Headteacher updated governors with progress.  The Synergy Collaborative had discussed the role of the DPO.  It had been agreed that all schools in the

Collaborative would use a DPO provided by Warwickshire Education Services (WES) at a cost of £600.  Longer term, the Administration Officer role would have DPO responsibility and the successful candidate would work with WES over the next year and have training in order to take on the role.

 

It was noted that schools were in a very strong position regarding data compliance given that the protection of personal data was an inherent part of working in a school.

 

In terms of third party providers, the Headteacher advised that questions regarding where the server was held and how data was protected formed part of the work towards GDPR compliance.

 

The new SMBC Data Protection Policy had been circulated to governors and tabled under AOB.

 

2.7

 

 

Adoption of Policies

 

The following policies were adopted by governors:-

 

Accessibility Policy and Plan

Separated Parents

 

2.8

 

Headteacher’s Report

 

The comprehensive Headteacher’s report had been circulated with the agenda.  

 

KS1 attendance stood at 96.34% which was in line with the national average and better than other local schools.

 

Governors reviewed unauthorised absence and noted the actions taken which included a fine for the parents of a Reception child.  In Year 2, 44 days of unauthorised absence related to 3 children.

 

There had been an unprecedented amount of snow days.

 

Governors asked the Headteacher to send their best wishes for a speedy recovery to Miss Jackson.

 

The fire audit and fire drill had been completed and the school evacuated in 2 minutes 58 seconds.

 

The Headteacher would ensure that SH had all the information required for the Health & Safety audit which was now scheduled for June.

 

 

 

The new staff workroom had been greatly appreciated.  The heating in the new office (formerly Blue Room) was still not working.  Other snagging from the new build would be dealt with during the Easter holidays.

 

Governors noted the staffing changes.  A new Administrative Officer had been recruited who had previously worked at Reynolds Cross for 10 years.  2 new lunchtime supervisors had been recruited.  Recruitment for a teacher to join in September 2018 was underway.

 

The Headteacher advised that new governors AM and SH MUST read the Keeping Children Safe in Education and complete Prevent training. The certificate produced following the online Prevent training must be forwarded to the Headteacher to retain on file.

 

Governors reviewed the Blossomfield Childcare report.  Numbers attending were very healthy and there was a waiting list for places on Monday – Thursday.  It had been decided that the provision would not open on Inset days as Childcare staff would attend whole staff training on Inset days.

 

Food hygiene and first aid training were planned.  It was noted that this included paediatric first aid which was more than the minimum required.

 

The end of autumn term data for KS1 was reviewed to include reading, writing and maths.

 

The Headteacher reported that the PTA had been focusing on new ways to engage parents and children.  The Mother’s Day shop had been very successful and enjoyed by the children.  Family workshops had been well attended.  A parent governor positively commented on the response to parents’ comments in the Year 1 newsletter.  Online parents evening booking had proven very useful for parents.

 

The excellent standard of entries to the Science Competition was noted.  It had been a great success.  The visiting judge, Peter Watkins, Professor of Nuclear Physics at Birmingham University had been impressed with the children’s confidence.  Governors thanked staff for their hard work.

 

Governors also expressed appreciation for staff from Lloyds Bank who had come into school to paint the pirate ship and prepare beds which would be used to grow fruit and vegetables.

 

The SCR was signed as were the school bullying and incident registers.

 

2.9

SENCO Report to Governors

 

This had been circulated to governors in advance of the meeting.

 

Governors were advised that there was a 9 month waiting list for children to have a specialist diagnosis; there would then be a further 8 month wait for an EHCP.  

 

The local authority was applying again for funding for a specialist school.  There were not currently sufficient places for children with SEND in Solihull.

 

KM outlined the process by which a child could obtain a place at the Primary Ark in Dickens Heath; essentially a child would have to have an EHCP before entering Reception and would then have to go through a panel process.

 

 

 

Governors noted that working with parents could be challenging and meetings could take upwards of an hour. Parents were often unwilling to believe that their child learned differently.  It was important to gain the trust and confidence of parents; in all discussions the child was at the centre.

 

AM advised that councillors had received training on autism.  Governors noted the CPD record and the investment in staff training.

2.10

Teaching & Learning Committee

 

The minutes of the meeting held on 7 February 2018 had been sent to governors with the agenda.  Governors had no comments on the minutes of the meeting. 

 

The Curriculum reports were reviewed by governors.  The Chair of Governors had attended a recorder lesson and commented on the positive progress children had made since last term.

 

2.11

Chair’s Action

 

The report had been circulated to governors with the agenda and was duly noted.  

 

Governors agreed to renew the Governor Services support package for 2018/19 at the same cost as currently.  Governors noted that any training attended was at a notional cost of £65 per delegate.

 

A FOI request from a parent had been received and the information had been sent.

 

The Chair had written to Richard Hammond to request that he officially opened the new building but had not received a response.  The Chair would write to Martin Johnson to see whether he was available w/c 2 July.

 

A week of celebrations was planned to celebrate the opening of the new build and the successful school expansion.

 

2.12

Website

 

It was noted that this currently contained out of date information.  The Clerk would update the website to reflect the updated governor details, the new link governor responsibilities, and the updated governing body membership and PI register.

 

2.13

Publication of Minutes and Papers

 

It was agreed that the discussion regarding parent governor appointment would be recorded as a Confidential Minute.

 

2.14

AOB

 

Governors approved and adopted the SMBC Data Protection Policy.

 

2.15

Date of Summer Statutory Meeting

 

Wednesday 11 July 2018 at 6pm.

 

2.16

Ratify Staff & Headteacher Pay Decisions

 

Prior to this item, all staff present including the Clerk withdrew.  This item has been recorded as a Confidential Minute.

 

2.17

Termination of Meeting

 

The meeting closed at 8.30pm.

 

 

 

 

 

School Values

Below are our core values.

Happiness

Respect

Caring

Responsibility

Perseverance

Independence

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